PerfectPotluck.com is a free online tool that makes coordinating events easier.
Anybody can quickly create a customized online sign-up sheet (also known as schedule) and then invite friends and family to participate. As coordinator, you name the categories on your schedule so whether itís food, drinks, or volunteers, our website makes it easy to plan events!
If you'd like to create a schedule, click on the 'Create' link in the yellow box on our main page, PerfectPotluck.com. You'll be taken to a one-page form. Just enter the details for your event and click to submit. That's it! You've created your schedule and can now invite others to participate.
As coordinator, you are recognized by the email address you use to create a schedule. Once you've created more than one schedule, you can access any of your schedules by clicking on the 'All My Meals' tool (when you are logged in as coordinator on any active schedule).
When you create additional schedules and use the same email address, your previously entered emails are recalled each time for you to easily invite again through the 'Invite Friends' tool.
Our site model does not require accounts so that coordinators and participants alike can have easy access. Coordinators are recognized by their email addresses, so as you create schedules, they are linked together.
Currently, there is no replicating feature, but know this is a request from our frequent coordinators. For now, if you want to create a schedule, you will need to complete the brief one-page form each time.
Yes, if you'd like to have your participants view a list of all your events, we suggest using the same user password for each schedule. By using the same user password (combined with your same coordinator last name), a list of all your active schedules will display. People can then click on the ones they want to view.
Yes, we have a handy tool to do just that! At the bottom of our main page, enter how many people will attend your event and let our potluck calculator do the work for you. Try our Potluck Calculator here.
Yes. Enter your administrative password in the upper right corner of the schedule. Then, click 'Edit Meal' in the gold bar and scroll down to 'External Web Links.' In the first box, enter the web address and in the second box, enter the name or title of your link. Click 'Submit Group Meal Details'. Your two links will now appear in the ĎNotesí section of your schedule.
In our system, the email address you use when you create a schedule links your schedules together. To view any of your schedules, enter your administrative password on any active schedule and then click the 'All My Meals' link (on the far right side of the gold bar). You will then see a list of all the schedules you have created using this same coordinator email address.
After you've created your schedule, you can invite others to participate by using these options:
Enter email addresses in the 'Invite Friends' tool in the upper right corner of your schedule's page (making sure commas or semicolons separate the addresses) and we'll send them an email invitation for you.
Or, enter your own email address to receive an invitation you can forward.
You can also share your schedule on Facebook. Click the 'Invite Friends' link on your schedule's page to send a private message to your Facebook friends. Please note that we do not post information on public pages or Facebook walls.
Invitations are sent out immediately. However, some email providers delay the delivery of email messages as a way to prevent spam. Your contacts should typically receive your message within minutes up to several hours.
If you've used the 'Invite Friends' tool previously, then those same email addresses that you entered on previous schedules will be available to you again when you create new schedules and use the same coordinator email address.
Send an invitation to yourself through the 'Invite Friends' tool and then forward that invitation through your own email system. If your friends regularly receive your emails then they will receive the invitation from you.
To use the Facebook sharing option in our 'Invite Friends' tool, you must first be logged into your Facebook account. Our sharing option allows you to send a private message to your friends through Facebook. For privacy reasons, we do not publicly post schedule information on Facebook pages.
First, log into your schedule with your coordinator last name and user password. Then copy the address in your web browser's bar and paste where needed. For added privacy and security, only share the user link (not the link that you use when you are logged in as coordinator).
Coordinator Questions - Edit Schedule and Update Contact Information
You can edit information on your schedule by entering your administrative password in the upper right corner of your schedule's page. Then click the 'Edit Meal' link in the gold bar and scroll down to make your changes. When youíre done, click 'Submit Group Meal Details' at the bottom of the page to save any changes you made.
Even if your own information is wrong, you can still access the schedule to correct it.
Just log into the meal schedule with the coordinator last name and user password and then enter your administrative password in the upper right corner of the scheduleís page. Click 'Edit Meal' in the gold bar and scroll down to edit and update your email address. When you're done, click 'Submit Group Meal Details' at the bottom of the page to save your changes.
Google Maps use the zip code portion of your recipient's address to display a map. So if the zip code is missing, no map will display.
You can add your recipient's zip code by entering your administrative password in the upper right corner and then click 'Edit Meal' in the gold bar. You can then add the zip code. Click 'Submit Group Meal Details' at the bottom of the page to save your changes.
If you know the street address is correct (and the map is still not displaying), then that particular address is not yet available through Google Maps. You may add directions to the 'Notes' section of your schedule, if needed.
Once someone has signed up under a category, the coordinator cannot change the title of the category or delete it altogether. Currently this is by design, since participants are not automatically made aware of changes to the schedule. This ensures that the person who signed up for a particular item isn't caught off-guard by changes made after the fact.
Yes! To add more categories, enter your administrative password in the upper right corner of the schedule's page. Click 'Edit Meal' in the gold bar and scroll down to add additional categories. When you're done, click 'Submit Group Meal Details' at the bottom of the page to save your changes.
Please note that once people have signed up on your schedule, it is not possible to shift or rearrange your categories. The new categories will be added to the end of the schedule.
You can use the 'Send Emails' tool to contact participants whose email addresses are associated with your schedule (by invitation or sign-up). (Please note that if you have not entered a participant's email address to send an invitation through our website and they did not enter an email address on their sign-up, this tool has no email address to use for contacting them.)
To use this tool, log in with your administrative password and click the 'Send Emails' link in the gold bar. You can choose which of the groups you would like to contact, compose your message, and send.
It's rare but deletions on schedules do occur. You can adjust a setting on your schedule so that only you (as the schedule's coordinator) can edit or remove entries. Using this setting still allows people to sign up themselves, but if changes need to be made to the schedule, you are the only one who can make those (when logged in with your administrative password).
To enable this setting, click the 'Advanced Settings' tool (found in the gold bar when logged in with your administrative password). Scroll down and adjust the setting 'Allow All Users to Change/Remove Participants.'
Our system automatically disables schedules more than 400 days after the event date.
You can, however, choose to disable your schedule at any time by clicking the 'Disable Meal' link (found in the gold bar when you are logged in with your administrative password). Doing so makes the schedule unavailable unless you choose to reactivate the schedule in the future (a reactivation link is emailed to you when you disable your schedule).
If you received an invitation or signed up on the schedule, click the 'Need Help? Click Here!' link at the bottom of the yellow 'Find' box on our main page. After you've entered your email address, you'll receive an email message with the details of the schedule(s), including passwords.
Or, feel free to email us at firstname.lastname@example.org and provide the coordinator's name and/or email address and event date.
The PerfectPotluck.com culinary team has tested (and enjoyed) numerous recipes. We've assembled a list of the ones we heartily recommend for your family, potluck, party or event. We hope you enjoy these recipes as much as we have.
Participant Questions - How to Sign Up or Edit My Entry
To sign up, click the 'Take' link on the far right side of a line in the category of your choosing. Enter your name, email address, phone number and what you are bringing. Then, select the green 'Sign Up' link when you are done. Your information will automatically appear.
The coordinator chooses the number of sign-ups needed for each category. If you do not see a 'Take' link, then all the available sign-ups have been filled. You can sign up for another category or contact the schedule's coordinator for more information.
To edit your entry on a meal schedule, click the 'Change' link on the far right side of your sign-up. The current information will display but you can make changes as needed. When you are done editing, click 'Update' and they will be saved.
To remove your entry from the meal schedule, click 'Remove' on the far right side of the your sign-up. Our site will ask 'Are you sure you want to remove...?' Just click yes and you will no longer be signed up on the schedule.
Some coordinators prefer that all changes be made through them. So if the 'Remove' or 'Change' link is not present, contact the meal coordinator whose name and contact information appear at the top of the scheduleís page.
If a meal participant does not enter an email address into the schedule when they sign up, then our website has no way to send an email reminder to them.
If a participant did enter their email address, it's possible that there is a typo in their sign-up entry or that they signed up after the reminder emails were already sent.
Additionally, thousands of people use our site every day to coordinate meals for others, so thousands of emails are sent out from our site each day. Because of this, some email providers wrongly identify us as SPAM and could be blocking our emails.